This Privacy Policy explains how AI Smart Events / FaceLink ("we", "our" or "us") collects, uses,
and protects information when you use our event photo platform, including the FaceLink web
application and any related services (the "Service").
1. Information We Collect
We collect the following types of information when you use the Service:
Account information – name, email address, phone number, and authentication data used to create and manage your account.
Event information – event name, date, configuration settings (e.g. "Show All Photos"), and analytics related to event usage.
Photos and media – photos uploaded by event owners and guests, including derived data such as thumbnails, compressed versions, and technical metadata.
Technical information – IP address, browser and device information, log data, and anonymised usage metrics used to monitor and improve the Service.
Third‑party data – when you connect external services (for example, Google Drive or Google Photos), we may receive limited information from those services as authorised by you.
2. How We Use Information
We use the information we collect to:
Provide, operate and maintain the Service.
Allow guests to find their own photos using event codes, PINs, or face‑matching technology.
Import and manage photos from your devices or connected services (for example, from Google Drive or Google Photos, if you choose to connect them).
Secure the platform, prevent abuse, and detect fraud or misuse.
Communicate with you about your account, events and support requests.
Analyse aggregated, anonymised usage to improve features and performance.
3. Google Drive & Google Photos
When you choose to connect Google Drive or Google Photos, we only request the minimum scopes required
to read and copy your selected photos into your event. We do not modify or delete any content
in your Google account.
Access tokens and refresh tokens are stored securely on our server and used only to perform the actions you initiate (such as importing photos).
You can disconnect Google access at any time by contacting us or revoking permissions in your Google account settings.
4. Legal Basis & Consent
Where required by applicable law, we process personal data based on your consent (for example, when you
connect a Google account), fulfilment of a contract (providing the Service), or our legitimate interests
(such as securing and improving the platform).
5. Data Sharing
We do not sell your personal data. We may share limited information:
With our infrastructure and analytics providers strictly to operate the Service.
When required by law, regulation, or valid legal process.
To protect the rights, property and safety of our users and the public.
6. Data Retention
We retain event data and photos for as long as is reasonably necessary to provide the Service to you,
to comply with legal obligations, or to resolve disputes. Event owners may request deletion of specific
events and associated photos subject to our technical and legal constraints.
7. Security
We implement reasonable technical and organisational safeguards to protect your information, including
encryption in transit and access controls. However, no system can be guaranteed to be completely secure.
8. Your Rights
Depending on your location, you may have rights to:
Access, correct, or delete certain personal data we hold about you.
Object to, or request restriction of, certain processing activities.
Withdraw consent where processing is based on consent (for example, disconnecting Google access).
You can exercise these rights by contacting us using the details below.
9. Children
The Service is intended to be used by event organisers and adult guests. If you believe we have collected
personal data from a child contrary to applicable law, please contact us and we will take appropriate steps.
10. Changes to This Policy
We may update this Privacy Policy from time to time. When we make material changes, we will update the
"Last updated" date at the top of this page. Your continued use of the Service after any changes
means you accept the revised policy.
11. Contact Us
If you have questions about this Privacy Policy or how we handle your data, you can contact us at: Email:info@aismartevents.com